Facility Rental

To Use School Facilities:

  • Complete an application for use of school facilities.
  • Return signed application to:

Activities Office

St. Croix Preparatory Academy

4260 Stagecoach Trail N

Stillwater MN, 55082

  • The Activities Office will process the request on a first come space available basis. Upon approval you will receive a Facility Use Rental Agreement.
  • Return a signed copy of the Rental Agreement with full payment of the facility use fee at least 2 weeks prior to event. You will be billed after the event for additional charges incurred. Groups renting 15 or more hours may be invoiced for total fee as arranged by the Activities Department.

Please Note:

  • When SCPA is closed due to weather or other emergencies, permit holders will be notified of any evening building closures.
  • All permits shall be revocable.
  • St. Croix Preparatory Academy may refuse the use of certain facilities.
  • A Certificate of Liability Insurance may be required by SCPA.

Rules and Regulations

  • Complete an application for use of school facilities.
  • St. Croix Prep is not responsible for lost or stolen items
  • Use of tobacco, intoxicating beverages and controlled substances is forbidden on all school property, including parking lots. Guns are banned from the premises.
  • Food and beverage are allowed only in approved areas.
  • All groups are required to provide adequate adult supervision for their event.
  • Leave areas used in an orderly condition. Additional cleanup time will be billed to the user.
  • Parking lot snow removal is not guaranteed.

Scheduling Priority

To provide maximum use of school facilities with minimum conflicts, it is necessary to schedule groups on a priority basis as follows.

Class 1

Regular K-12 school events.

Class 2

Nonprofit – volunteer supervision/instruction – 75% + School Affiliation

Class 3

Nonprofit – paid supervision/instruction – 75% + School Affiliation

Class 4

Nonprofit – money taken on site and/or less than 75% School Affiliation

Class 5

Commercial – for-profit.

All large tournament type events will require the signature of the Executive Director.

FAQ

Why do community groups pay to use school facilities?

Access to facilities involves added costs such as utilities, cleaning, consumable supplies and additional wear and tear. These costs are absorbed by the regular classroom if they are not charged back to the user.

Where does the revenue from facility rental go?

The revenue from rentals goes back to SCPA’s General Fund to replace consumable supplies, offset utilities and maintain the facility.

Hourly Rental Rates

Campus

Class 3

Class 4

Class 5

Gymnasium

(per court)

$24

$50

$75

Cafeteria

$18

$33

$50

Cafeteria Annex

$22

$40

$60

Kitchen *

$12

$17

$30

General Classroom

$17

$28

$50

Conference Room

$14

$20

$35

Performing Arts Center **

$45

$65

$90

Atrium

$18

$30

$45

Large Meeting Classroom

$22

$40

$60

Locker Room

(per hour/per gender)

$10

$16

$25

Concession Stand

$10

$15

$24

Lions Stadium

(includes stadium supervisor)

$10

$15

$24

Lions Auxiliary Gym

$18

$30

$55

All direct costs associated with rentals are the renters’ responsibility.

Hourly Staff Rates

Use of the kitchen and PAC require SCPA staffing.

Staff

Regular

Overtime

* Kitchen Staff

$50/hr

$75/hr

** PAC Technician

$30/hr